Computer User Rights & Responsibilities
- Those using IT resources agree to abide by federal and state laws, and college policies and procedures, including those related to harassment, plagiarism, commercial use, security, unethical conduct, theft, copyright and licensing infringement, unlawful intrusions, data privacy and accessing pornography.
Users are responsible for:
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Reviewing, understanding, and complying with all policies and procedures related to access, acceptable use and security of information technology resources.
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Asking systems administrators or data custodians for clarification on access and acceptable use of issues not specifically addressed in policies and procedures.
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Immediately reporting possible policy violations and phishing attempts to the IT Department by emailing
IT-ServiceDesk@stchas.edu or contacting (636) 922-8555.
Liability for Personal Communications
Computer users are responsible for the content of their personal communications. The college accepts no responsibility or liability for personal or unauthorized use of its resources by users.
Privacy & Security Awareness
Users should be aware that although the college takes reasonable security measures to protect the security of its computing resources and accounts assigned to individuals, the college does not guarantee absolute security and privacy. Users should follow the appropriate security procedures listed in this document to assist in keeping systems and accounts secure.
The college assigns responsibility for protecting its resources and data to systems administrators and data custodians, who treat the contents of individually assigned accounts and personal communications as private and do not examine or disclose the contents except:
- as required for system maintenance including security measures.
- or when there exists reason to believe an individual is violating the law or college policy.
Consequences of Violations
If, in the course of an investigation, it appears necessary to protect the integrity, security, or continued operation of its computers and networks or to protect itself from liability, SCC may temporarily deny access to its IT resources. Inappropriate use of IT resources may result in disciplinary action and contact of applicable law enforcement agencies.
Board Policy, Article V.60 Information Technology and Computer Usage
Using the College’s Computing Resources & Information/Data
Login IDs are a unique combination of username and password granted to individuals for their use only. Login information is not intended to be shared with family members and/or friends.
When there is reason to believe a login ID has been compromised, a system/network administrator should be contacted immediately. All users must log out or lock the PC in use before leaving the area. Users may access only accounts, files, and data that are publicly available or to which they have been given authorized access. It is the responsibility of all users to secure information that is in their possession.
Board Policy, Article V.60 Information Technology and Computer Usage.
Use of Software & Hardware
College email, computers and networks may be used only for legal, authorized purposes. Occasional, brief personal use is permitted. Unauthorized or illegal uses include but are not limited to:
- Usage that violates any federal or state law.
- Unauthorized access to files or computer resources (including remote computer systems).
- Copying, revising, damaging, removing, or distributing programs or data or any other user’s programs or data without the express permission of the owner.
- Activities that disrupt normal computer/network use and services including, but not limited to:
- Propagation of computer viruses.
- Sending chain letters or unauthorized mass emails.
- Unnecessary printing or other network traffic.
- Damaging or altering college computer equipment or supplies.
- Use that is harmful or harassing to other users.
- Introduction of any unacceptable information onto the administrative or academic systems and applications.
Unacceptable types of information include:
- Information that infringes on the rights of others.
- Information that is abusive, profane or sexually offensive.
- Information that may injure another or lead to a lawsuit, such as pirated software, destructive software (including computer viruses), pornographic or libelous statements or unauthorized copies of licensed software or copyrighted media files.
- Advertisements for commercial enterprises.
- Software programs not approved by a director of IT.
- Use of college computing resources for personal or monetary gain.
- Access to the college’s network resources via any unauthorized device.
- Violation of regulations as stipulated in the Family Educational Rights and Privacy Act (FERPA) and College Board Policies and Procedures.
Software must only be installed by authorized IT staff.
Board Policy, Article V.60 Information Technology and Computer Usage
Student Email
SCC assigned email shall be considered the primary means of official communication from the college to students. Each student is provided with an email address upon admission to the college. Due to security, the college will not provide student information via personal email addresses.
Students are expected to:
- Read their email frequently for important announcements as well as enrollment information.
- Monitor their college assigned email account to ensure there is sufficient storage space to receive emails.
- Comply with college directives sent via email; failure to read email is not an acceptable excuse for non-compliance. Free access to computers with the internet is available on campus.
- Student email is subject to all college policies and procedures for computer use as established by the college as well as the guidelines for sending messages to other students as noted below under “Inappropriate Use of Student Email.”
Board Policy, Article V.60 Information Technology and Computer Usage.
Email falls under the guidelines of Board Policy 483.0 - Release of Student Information in accordance with the Family Educational Rights and Privacy Act of 1974.
Inappropriate Use of Student Email
Examples of inappropriate computer use include, but are not limited to:
- The creation and exchange of messages that are offensive, harassing, obscene or threatening
- The exchange of confidential information to persons without a need to know
- The creation or exchange of advertisements, solicitations, chain letters or other spam
- The use of email for commercial purposes
- The creation, storage, or exchange of information in violation of copyright laws
- Reading or sending messages from another person’s account without authorization
- Intentional distribution of computer viruses
Board Policy, Article V.60 Information Technology and Computer Usage.
Children on Computers
Children too young to be admitted to the college are not allowed access to SCC computers without supervision.
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